Please remind the manager of the retreat centers listed bellow that you are with the University of Notre Dame and they need to provide a detail invoice for review when your student group uses their facilities:Īll student groups must use an approved charter bus company for bus trips, no exception. tents, stage, microphones, etc.) from Aay's Rent-Alls, please send a copy of the invoice to your Activities Liaison. that DO NOT have a Master Agreement on file with the University of Notre Dame or the Student Activities Office. Please reach out to your Activities Liaison or email to get more information or confirm if the venue you are planning to reserve has a Master Agreement as they vary from year to year.Ī contract must be submitted for off-campus restaurants, banquet halls, bowling alleys, retreat centers, etc. However, an invoice for their services for the event must be submitted to SAO. that have a Master Agreement on file with the University of Notre Dame or the Student Activities Office, no venue contract is required. Venues with Master Agreements on File with the Student Activities Officeįor events held off-campus restaurants, banquet halls, bowling alleys, retreat centers, etc. Venue Agreements, Charter Buses, and Public Performance Licenses If you are planning a farmers market, make sure to complete the appropriate contract for you each of your vendors. at the instructor's studio), CPR certification and insurance are still needed. To access this template, please contact your Activities Liaison.Īll instructors being hired to work with student groups must complete the Instructor Contract and include CPR certification and insurance with it. Instructors/Team CoachesĪ Team Coach Contract must be submitted for Academic or Athletic Club Sports that hire outside individuals to coach their respective team. If a current University of Notre Dame student is being hired as an entertainer or technical staff for a student group event, please use the Student Contract Services Form instead of the Entertainers, Bands, and Performers Contract. For instructions and an example on how to properly fill out the Entertainers, Bands, and Performers Contract, click here.A contract must be submitted even if the compensation amount is $.0.00. For instructions and an example on how to properly fill out the Speaker Contract, click here.įor any entertainer (band, comedian, DJ, photographer, etc.) or technical staff (light designer, stage designer, etc.) hired to participate in an event, student groups must submit the Entertainers, Bands, and Performers Contract.Use this contract if your speaker will be participating in your event either in person or virtually, regardless of if they will be receiving compensation for their participation. The only exception for this requirement is a current Notre Dame student, staff, or faculty agreeing to speak for no compensation ($.0.00) at an event. Student groups are required to submit a speaker contract if they are planning on inviting a guest speaker to their event, whether they are being paid or not and/or are attending the event in-person or virtually. As always, if you have any questions, don't hesitate to reach out to us at Speaker Contracts This section will provide you with the information you need to select the correct template. Types of Contracts:ĭepending on the type of service, guest speaker, or performer your student group is planning to work with, you will have to use a specific type of contract or agreement. If you do so, your group, or your advisor risk being held responsible for the terms of the contract. If you are a student group leader, remember: DO NOT sign contracts yourself. When do you need a contract?Īll student groups looking to book a service, guest speaker, or performer must utilize a University contract which needs to be submitted through SAO prior to final event approval. If you have any questions, please contact SAO by emailing or calling (574) 631-7308 for assistance. In this page, you will find information about the types of contracts, tips on how to fill out a contract properly, the contract routing process, and waivers. The successful completion of the routing process of a contract takes at least 2 weeks student groups should make sure to submit their contract(s) for approval at least 2 weeks prior to when they intent to begin advertising their event. At the Student Activities Office (SAO), we oversee the routing process of all contracts on behalf of student groups at the University of Notre Dame.
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